Room reservation and resource management software for efficient meeting organisation

The essential functions of the vysoft room reservation system at a glance

• Graphical display of room occupancy
  The occupancy of the rooms is clearly displayed in a daily, weekly, monthly or list view.

• Editable room reservation
  Clearly designed booking form with configurable approval workflow

• Approval is given on an organisation and role-specific basis

• Smart search queries
  Various features such as barrier-free, room size, seating and media equipment can be selected in the reservation form. As a result, only bookable rooms that fulfil the previously selected criteria are displayed.

• Recurring appointments
  In the event of recurring appointments, such as weekly regular meetings or monthly area management meetings, room availability on all of the required dates is taken into account during booking, and displayed in a structured manner.

• Room linking
  Several rooms can be booked individually or linked together

• Catering
  Different catering options can be selected in the booking form. Notification is sent directly to the canteen or the caterer when the booking is made.

• Participant organisation
  Invitations can be sent to visitors, and the reception of the visitors can be managed directly from the room reservation system

• Billing module
  Any costs that are incurred for use of the room and/or hospitality can be billed directly

• Seating management
  The seating that is required can be ordered directly when the booking is approved. The facility management receives an order notification directly with the order, taking conversion times into consideration.

• IT equipment
  Any media and technology that are required are ordered directly in the booking form and ordered automatically from the relevant departments after approval has been given if necessary.

• Document management
  An uncomplicated filing system using drag & drop makes it easier to exchange required documents such as an agenda or documents which are required for preparation

• Automated notification functions
  by email or using a task list

• Standardised invitations
  The meeting participants receive an invitation in iCalendar data format (supported by MS Outlook, Lotus Notes and Thunderbolt/Lightning and others)

• Workflow management and task overview

• E-mail service with MS Outlook incorporation

• Inclusion of MS Office applications

• Meaningful statistics
  for capacity utilisation and requirement analysis, for example

• Different hosting options
  The application is available via your own Intranet or as a cloud solution

• Single Sign On
  Connection to the company's own Active Directory

Room and resource management software product screenshots